Question Suppliers Ask:
What is required from us?
The service has been designed with simplicity in mind, and that is to minimize the impact on your operations. All we ask is that you get your suppliers to send PDF freight invoices to an existing or new email address for us to collect and process. The data from each invoice will be extracted from the email and will be forwarded back to you for upload into your payment system for matching and processing.
Can I send any type of PDF?
The only constraint of the service is that the PDF must be machine generated, i.e. produced directly from the billing application raising the freight invoice. When a PDF is machine generated in almost all cases it will be a text PDF, with the freight invoice data items carried directly within the PDF. Our service takes advantage of this and maps the data direct from the PDF to an electronic freight invoice structure – in other words, the service is akin to mapping one flavor of XML to another flavor of XML.
Can I send more than one freight invoice per email, or include documentation?
Yes. CloudTrade’s ability to parse multiple invoices and supporting documents from a single email is one of the key differentiating features of our technology. We can process:
- One freight invoice file on one email
- Multiple freight invoice files on one email
- Multiple freight invoices in the same file
- Freight invoices and document attachments in the same PDF file
- Freight invoice and document attachments as separate files
I’m unable to send a machine generated PDF.
If you are unable to generate a PDF straight from your billing application, other document formats are supported: XML, HTML, EDI, DOC, CSV. The freight invoice can be delivered via email or via a data transfer protocol such as SFTP, HTTPS, etc. We set the appropriate service up for you.